What is the Inventory Status report
The Inventory Status report in Data Export helps you review stock availability at the variant level. It brings product and variant names, SKU, inventory quantity, product status, inventory status and inventory cost into one export.
Use it to sort stock levels, review the classifications assigned to variants and decide which items need a closer stock check. Product Status and Inventory Status appear separately, so you can review a product’s catalog state alongside its stock classification.
Generate the report for your current stock review and rerun it when you need a fresh view. A downloaded file is a snapshot; use scheduled delivery to make stock checks part of your routine.
Report Overview
- Report focus
- Variant-level inventory status and stock quantities at generation time.
- Data included
- Seven fields covering product identity, stock quantity, two status fields and inventory cost.
- Best for
- Regular stock reviews and preparing a focused list of variants to check.
- Export formats
- Excel, CSV, TXT and PDF.
- Automation
- Schedule email delivery daily, weekly or monthly.
What Can You Learn from Inventory Status
1. Which variants need a stock check
Read Inventory Status alongside Inventory Quantity to identify variants that need attention. Confirm the classification rules before using a status as a reorder trigger.
Example: A hypothetical variant shows zero inventory and is flagged for review.
What you can do: Check the stock record and decide whether replenishment is needed.
2. Where stock differs within a product
Variant Title and SKU help you review each option separately instead of relying on the product name alone.
Example: A hypothetical T-shirt has 3 medium units and 45 large units.
What you can do: Prepare a variant-specific purchasing list.
3. Which catalog items still hold stock
Compare Product Status with Inventory Quantity to identify stock attached to products whose catalog status needs review.
Example: A hypothetical archived product still shows 12 units.
What you can do: Check whether the remaining stock should be retained, sold through another listing or otherwise handled.
What Should You Check First in This Report
Start with these checks before sharing the export or planning your next stock action.
- Inventory Status: Review the status labels and confirm the stock-level rules behind them.
- Inventory Quantity: Sort from lowest to highest to bring zero or low quantities into view. Check unusually high balances against your own stock targets.
- Product Status: Review catalog status alongside quantity so your list includes the right products.
- SKU and Variant Title: Confirm the exact option before passing an item to purchasing or stock control.
When Should You Use This Report
| When to Use It | How It Helps |
|---|---|
| Reviewing stock classifications and quantities | Review stock classifications and quantities in one export. |
| Preparing for a purchase order review | Identify variants to investigate before preparing a purchase order. |
| Checking catalog status against remaining stock | Find products whose catalog status and remaining stock need review. |
| Sharing a variant list for stock checks | Send a consistent variant list for checking and follow-up. |
How to Create This Report in Data Export
Start with the Inventory Status premade report so the seven core columns are already selected.
- Open Data Export in your Shopify admin and find the premade Inventory Status report.
- Open the report and review Product Title, Variant Title, Inventory Quantity, Product Status, SKU, Inventory Status and Inventory Cost.
- Sort by Inventory Quantity and apply the filters needed for your stock review. Check the status definitions and Inventory Cost meaning before relying on them.
- Save the report and download it in Excel, CSV, TXT or PDF, depending on how you will use the file.
- For repeat checks, schedule email delivery daily, weekly or monthly and choose the team members who need the report.
Make the Most of This Report
Use these practical checks to keep each export useful.
01 / STATUS RULES
Confirm the thresholds behind Inventory Status. Avoid assuming that a low-stock label uses your preferred reorder point.
02 / VARIANT IDENTITY
Keep SKU and Variant Title in shared files so similar product options are easy to distinguish.
03 / REVIEW TIMING
Generate or schedule a fresh report before each review. An earlier downloaded file will not reflect later stock changes.
04 / COST SHARING
Remove Inventory Cost from copies shared with people who only need quantities and stock classifications.
Frequently Asked Questions
What is the difference between Product Status and Inventory Status
Product Status describes the product’s catalog state. Inventory Status classifies stock based on inventory levels. Read both fields when deciding which variants need attention.
What counts as low stock in this report
Check the rules used by the Inventory Status field. Use those definitions alongside your own stock targets before deciding when to reorder.
Can I check individual sizes and colors
Yes. Variant Title, SKU and Inventory Quantity let you review the stock position of each variant included in the report.
Does an exported file update when stock changes
A downloaded export stays as it was when generated. Run a fresh report or schedule email delivery for repeat stock reviews.
Can I export or schedule this report
Yes. Download the report as Excel, CSV, TXT or PDF, or schedule email delivery daily, weekly or monthly.
